Receptionist- 45829

We are seeking a dynamic and organized Receptionist to join an impactful team and serve as the first point of contact for an established organization. This pivotal role involves managing the front desk, ensuring smooth daily operations, and providing exceptional customer service to clients and staff. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently. If you are a proactive individual with a keen eye for detail and a passion for creating a welcoming atmosphere, we invite you to apply and contribute to our client's success! 

Work Model:

• On-Site
• Monday - Friday
• 8:00 AM - 5:00 PM

• Manage all administrative functions of the front desk, greeting and directing guests and providing optimum customer service
• Monitor incoming faxes and distribute them appropriately
• Utilize phone system
• Handle service calls for office equipment
• Maintain appropriate inventory of office supplies
• Process incoming mail daily and distribute it accordingly
• Collate checkoff applications
• Log incoming memberships and create internal batch tally sheets
• Manage catering for internal meetings
• Order business cards for staff and board, name tags, and nameplates for new hires or newly elected directors and new committee members
• Assist with mailings for projects
• Process UPS for pickup daily
• Share taking mail to the post office at the end of the day
• Process mailings for county or district events
• Process welcome packets for memberships
• Maintain the Administrative Procedures Manual and receptionist tasks updated in OneNote
• Assist with event preparations, materials, and mailings
• Coordinate dinners for board meetings and other events as required

• High school diploma or equivalent
• Associate degree or equivalent from a two-year college or technical school preferred
• Experience in a related field of work with a high level of customer service with basic computer & phone knowledge
• Ability to learn on the job and adapt to challenges
• Strong written and verbal communication skills
• Proficient organization and time-management skills
• Ability to provide excellent customer service and work well in a team environment
• Understand the need to support the organization to work effectively by adhering to the attendance and punctuality standards and not burden co-workers and supervisors unfairly with unnecessary and unplanned absences and lateness
• Analytical and highly motivated individual with acute attention to detail
• Must handle sensitive or confidential information with discretion
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Effective in interacting with a wide range of people, including farmers, government officials, and non-government organizations
• Ability to deal with problems involving a few concrete variables in standardized situations
• Able to work efficiently with Word, PowerPoint, Excel, Outlook, Microsoft Teams, Office 365/SharePoint, and OneNote to complete job tasks

• Health, vision, and dental insurance
• PTO
• 401k